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Submission Guidelines

2018 Theme: Shade Gardens

Article/Author Guidelines   Image Guidelines   How to Submit Your Images/Photos

The Prairie Garden is an annual publication produced by a Winnipeg based horticultural committee. The digest-sized soft covered book has varied from 112 to 224 pages and is now a full colour edition. Each issue usually features a special topic as well as general gardening advice for Prairie conditions. The 2016 edition will be Fruit. General gardening topics include topics such as Prairie landscaping, plant propagation and care, varieties of trees, shrubs, fruits, vegetables, ornamentals, perennials and annuals. Personal gardening experience, Prairie gardens, projects and gardeners are often highlighted. Readers are primarily gardeners, both amateur and professional.

Articles are 1,000 to 1,500 words. 100 to 200 word 'fillers' are also used.

E-mail submissions must have all attached photo files renamed, to describe their subject.

If sent by snail-mail: please put your name on each item sent for publication, whether article, illustration or disk. Submitted material will not be returned. If requested, slides and photos (once they are no longer needed) will be returned.

Please, include a completed The Prairie Garden - Author Notes form. The Author Notes form asks for information about you, including your name, mailing address and telephone number, as well as for some personal information, mainly about your interest in gardening. We use this information to create the small bio's that accompany each article or for photo credits.

Note: Please do not send articles that have been previously published. We prefer new, original articles.


Article/Author Guidelines (Download as PDF)

EDITORIAL NEEDS

Style: Informative, friendly, clean, and concise. Readers are primarily gardeners, both amateur and professional. The author's gardening experience or information, presented clearly, is the objective for each article.

Subjects: General gardening topics include prairie landscaping, plant propagation and care, varieties of trees, shrubs, fruits, vegetables, ornamentals, perennials and annuals. Personal gardening experience, prairie gardens, projects and gardeners are often highlighted.

Submitted material: We appreciate receiving articles by e-mail. Documents can be in either Word or Rich Text Format (RTF). No Acrobat PDFs, please. A digital copy is important

Plant names: When naming a plant use the common name first (always lower case but for a proper noun in the name or beginning a sentence), then the Latin name in parenthesis and italics. e.g. slender white prairieclover (Dalea candida).

Measurements: Metric then imperial in parenthesis. e.g. 35 cm (14 in.). Round off measurements. Metric has no period (cm, m) imperial has a period in the measurement (in., ft.).

Numbers: When used in a sentence, one to nine should be spelled out (one to nine, not 1 to 9). Numbers over nine (10 and up) may be numbers, e.g. five years or 11 years. As a measurement, numbers are fine (see above). A range of numbers should have an EN dash between them (2–5, not "2 to 5").

Language: Set your dictionary to "Canadian" in your word processing program. Use of these tools will help improve consistency across articles and reduce the amount of editing required, in the end, helping us bring you a better book.

The Prairie Garden is not a scientific publication, although many of our contributors are scientists. We ask that you please limit your references to a maximum of six. Three or four are suitable, when cited within an article to substantiate information presented or when given as suggestions for further reading.


Please send digital pictures and diagrams with every item when possible. When using a digital camera, please ensure that you are using a minimum of a 6 megapixel camera and each file name reflects exactly what the image is. Drawings, charts, tables, clip-art and cartoons are especially helpful to illustrate articles. Please include them if you can. See the image guidelines for more detail.

Suggested titles for articles are helpful but the committee decides on the final title. The Prairie Garden Committee welcomes articles for publication from interested prairie gardeners. We reserve the right to refuse or edit material if it is deemed inappropriate to our objectives. Material submitted becomes the property of The Prairie Garden. If you are submitting material that has been published previously in another publication, please submit the item with a letter granting permission to The Prairie Garden to re-publish the work.

As noted above, all submitted material becomes the property of The Prairie Garden. A completed copy of The Prairie Garden "author notes" form, should be sent along with your materials to the attention of the Editor. The "author notes" form asks for information about you, including your name, mailing address and telephone number, as well as for some personal information, mainly about your interest in gardening. We use this information to create the small bio's that accompany each article or for photo credits.

This brief "Style Guide" is meant as a loose guideline. Questions and topic proposals can be directed to . The Little English Handbook for Canadians by James B. Bell & Edward P.J. Corbett (2nd edition), published by John Wiley & Sons Canada Ltd., Toronto, ON, or a similar Canadian guidebook is suggested for questions relating to punctuation, grammar and reference lists when submitting articles.


Deadline for Articles

Each year the deadline varies slightly depending on how quickly articles come in and the quantity received. Generally speaking, articles should be submitted before July 1 of any calendar year for consideration inclusion in the upcoming issue (e.g., July 1, 2017 for the 2018 edition). Each issue is published in November, and so July 1 allows for time to select, edit and prepare materials for publication. Often articles will be held over as more suitable for the aims of a following issue, and/or to facilitate the editing process.

We welcome submissions at any time of the year, and your questions too.


Image Guidelines (Download as PDF)

Image submissions are welcomed by The Prairie Garden Editorial Committee. Here are some suggestions when choosing images to send to us.

Digital Photography
Please ensure the file name has been changed (i.e. do not leave it as IMG001.jpg) to reflect exactly what the image is and who took the picture such as Chelone_lyonii_ ‘Hot Lips’_photoby_James_Smith.jpg. Digital photographs must be sharp, rich, and have good contrast. Images for The Prairie Garden should be those captured at the highest quality setting. For a shot to be considered for the cover, however, the image must be of the very highest quality, and must be taken with an 8 megapixel camera or better.

File Format
All digital files are stored in a file format such as .jpeg/.jpg, .raw etc. Consumer priced digital cameras create files with a .jpeg/.jpg format. This is a useful format for storage purposes, but leads to poor image quality if these files are re-saved as .jpeg/.jpg files . If you must resave a file (such as after an edit in an image editor such as Photoshop) please save it as a tiff/tif or .psd to preserve the picture quality. However, we insist you also send a copy of the original jpeg file created by your camera as it is easiest and best (with no editing). We can receive 10MB+ e-mail messages.

Delivering Files
We can take a 10MB+ e-mail. Many files are too large to conveniently send by email, especially if sending several images. However, when sending the original jpeg files from your digital camera, the files are often small enough to email, and can be sent in three or four emails instead of all at once. Currently, the total size of all digital files attached to a single email message should be less than 10 megabytes. The email address to send your images to, is below. The YouSendIt service is a very useful and free service to send very large file(s) such as RAW files or a zip of several images. You can burn your files onto a CD/DVD to deliver to us if you don't have e-mail.




How to Submit Your Images/Photos

We can receive 10 MB+ e-mail. A free File Transfer service such as WeTransfer.com can be used for very large files. Please, ensure to rename image files to describe the subject of the image. All photos or slides or digital images should be sent with suggested captions and/or plant names if they are of a particular plant. Scientific names are preferred, but please include the common name too. We are always looking for artwork to illustrate articles and are often looking for specific kinds of illustrations, so if you are interested in submitting artwork but would like ideas, contact the Editor for more information. As well, we are always searching for the perfect photo for the cover and 'beuty shots' that are not always directly related to an articles. Pictures of gardens, plants, landscapes, projects, birds and garden insects will be considered.  Please complete The Prairie Garden's "author notes" form. Send the completed form along with your email or mailed CD/DVD or artwork to the attention of the Editor. The "author notes" form asks for information about you, including your name, mailing address and telephone number, as well as for some personal information, mainly about your interest in gardening. We use this information to create photo credits or for the small bio's that accompany each article and to get to know a bit about you. We do not share this information with anyone else.

All submitted material becomes the property of The Prairie Garden, however, if requested, photos or slides and original artwork will be returned once no longer needed.

Deadline for Images

Images should be submitted prior to July 1 of any calendar year (e.g., July 1, 2017 for the 2018 edition) for consideration inclusion in the upcoming issue. Images may be held over as more suitable for the aims of a following issue, or for an upcoming article.

We welcome submissions at any time of the year, and your questions too.

 

 

Article and Image Deadline
July 1

 


©2016 The Prairie Garden Committee